To streamline the delivery of public service while ensuring safety, health, and welfare of both the personnel of the Department of Public Works and Highways (DPWH) and the contractors doing business with them during this COVID-19 pandemic, the DPWH now allows contractors in the procurement of civil works contracts to conduct submission and receipts of proposed bids online.
Under Department Order 87 issued by Secretary Mark A. Villar, this new electronic process encourages bidders to directly submit through email their bids in the Department’s procurement activities to the Head of the BAC Secretariat of each Procuring Entity, which has dedicated email addresses assigned.
DPWH Procurement Service OIC-Director Ma. Victoria S. Gregorio advised contractors to refer to the Department Order 87, series of 2020, published on the DPWH website www.dpwh.gov.ph for the respective emails of Procuring Entities and for more detailed instruction of the new online bidding system.
DPWH’s decision to move its procurement process online is consistent with the Government Procurement Policy Board (GPPB) Resolution No. 09-2020, entitled: “Approving Measures for the Efficient Conduct of Procurement Activities During a State of Calamity, or Implementation of Community Quarantine or Similar Restrictions, authorizing an online or electronic bid submission” and the “2016 Revised Implementing Rules and Regulations (RIRR) of Republic Act (R.A.) 9184.”
In another development, Villar has issued a new set of guidelines regarding the geotagging of project implementation photos to improve efficiency in planning, budgeting, project monitoring, and contract management processes.
“In line with the continued implementation of the Department’s Project and Contract Management Application (PCMA), geotagged monthly progress and completion for all road and/or bridge civil works project components are hereby required from Implementing Offices, effective immediately,” Villar said.
Under Department Order (DO) 85, geotagging is used to show the location of all civil works projects during the four (4) project stages, namely: before project implementation, upon mobilization, monthly progress, and completion.
Responsible persons are identified and tasked to ensure that each project stage is documented in photographs.
The designated Regional Office Planning Coordinator and designated Regional Project Manager shall be responsible for the project implementation photos to be captured during budget preparation.
On the other hand, the designated Project Engineer (PE) shall be responsible for the mobilization and monthly progress stages.
Mobilization photos shall ensure the project is in the same location as funded and monthly progress photos shall serve as visual evidence of accomplishments during the month covered.
The Implementing Office’s Construction Division/Section shall take responsibility for the completion photographs, which shall be captured during final inspection and uploaded to the Geographic Information System (GIS) once the status of the project component is “completed” in the PCMA.
The Department’s Planning Service (PS), Bureau of Construction (BOC), Information Management Service (IMS) together with the Implementing Office Head and Project Engineer (PE) are also tasked to assure that the geotagging application works efficiently.
Geotagged mobilization, monthly progress, and completion photos of all regular infrastructure civil works project components regardless of cost, infrastructure type, or fund source should be carried out during the month of the activity specified.